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Business Phone Systems Chicago

4 Reasons Unified Communications as a Service is Replacing Premises-based Phone Systems

The business communications industry is seeing some of the greatest changes of its time. The leading driver being the steady adoption of the cloud, specifically unified communications (UC) and the delivery of these services, better referred to as unified communication as a service (UCaaS).

As we see in every space, products have life cycles. It’s becoming clear that the premises-based phone systems that many businesses relied on are quickly approaching the end of theirs. According to Gartner, there has been a 6.6% decline in premises-based revenue over the last 5 years.

So, why the steady decline of premises-based revenue?

Many businesses today are faced with aging premises-based phone systems and are left with the choice to either replace them with the same technology or migrate to newer technology like cloud-based UC solutions. Premises-based systems have a tough time competing with cloud based UC systems in several key areas. Here are 4 reasons why UCaaS is rapidly replacing premises-based systems.

1. Cost

From large enterprise businesses, all the way to small non-profit organizations, everyone is looking to reduce costs and become more cost-efficient. Companies are moving away from systems that require high upfront capital expenses and are gravitating to solutions that allow them to pay for only what they actually need and use. With premises-based systems, upgrading an entire system is no longer a financially attractive option, with many systems requiring a longer commitment and the inability to scale.  Cloud-based UC models offer greater flexibility, with financing options and the ability to add and remove services and users whenever needed, providing businesses with the assurance that they can scale at anytime with ease.

2. Advanced Features

Businesses are no longer interested in replacing older phone systems with newer ones that offer the same functionality. Companies today are looking for mobility, flexibility and more efficient ways to collaborate and work. Cloud-based UC systems integrate traditional telephony solutions with other communication and productivity applications on an internet protocol (IP) network, enabling a myriad of capabilities, including audio, web and a video conferencing, company-wide chat, presence, email, file sharing and integrations with leading CRM solutions. The enhanced capabilities that cloud UC solutions are able to deliver are much more equipped to meet the growing demands of the modern workforce.

3. Maintenance

Premises-based switched telephony systems, typically a PBX or IP-PBX system, can be time-consuming, complex and costly to maintain, requiring dedicated IT staff to manage the systems and servers for even the most basic of changes. With the additional costs and complexities, companies are fleeing to the simplicity and maintenance-free technology of the cloud. Unlike equipment that just depreciates, the cloud continues to update automatically and often for no cost. Cloud-based UC systems, which are easy for both employees and administrators to manage the features of the system without IT support, provide the ability to save even more time and money, while improving operations.

4. Security    

Premises-based systems don’t offer much in the area of security, with equipment and critical data all stored on site.  Cloud-based UC systems on the other hand, especially those that utilize the cloud for 100 percent of its storage and processing are hosted on the provider’s servers and accessible through an encrypted web browser, ensuring that nothing is left  on-site where it could be vulnerable to hacking, theft or damage.  The best cloud UC providers even guarantee calls using the public internet are encrypted from the handset into a secure network, ensuring call data remains protected and confidential. An added assurance is offered by the most secure UC providers  who encrypts calls, messages and recordings with Transport Layer Security (TLS), cryptographic protocols that provide communications security over a provider’s network, and Advanced Encryption Standard (AES), a symmetric encryption algorithm. Some cloud-based UC systems even allow internal IT staff to change user settings through flexible web portals that work across multiple devices. Offering these additional internal abilities, like controlling who is permitted to forward voicemail, further safeguards private information.

Businesses today are becoming more strategic with their communications investments. In addition to the desire for enhanced capabilities and collaboration features to improve employee productivity and customer service, they are also looking for solutions that are future-proof, secure and allow for growth and expansion. This extreme market shift and steady rise in cloud adoption and UCaaS is an indication that businesses are seeking a more holistic communication solution that extends well beyond voice communications.

If your businesses is looking to move to the cloud or upgrade to a more secure cloud-based UC solution, Prime Telecommunications can help!  Our award-winning unified communications solutions are 100 percent cloud-based, making it more secure and easier to use and manage than any other system.

Our solutions operate solely in the cloud, eliminating the reliance on phones, servers and power to operate and ensures nothing is stored on-site where it can be vulnerable to threats or theft.  With encrypted calling, messages and meetings, and its intuitive online dashboard, which features customizable user profiles, employees can quickly, easily and securely manage any feature of the system from anywhere, eliminating the need for IT support, increasing productivity and ensuring business continuity.

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Best practices in Business Communications

5 Reasons Every Business Needs a Unified Communications (UC) Solution

 

No matter what type of business or size business you have, the one aspect that you cannot afford to neglect is the communications you have with your customers. Businesses today are reaping the benefits of adopting one reliable solution for all of their communication needs thanks to the evolution of cloud-based unified communications (UC) solutions.

Here are 5 reasons why every business today needs a quality unified communications solution in place.

1. Cost
If you think about all of the individual services, equipment and staffing your business requires to communicate with your customers, you will be shocked at your monthly expenses. Communications, no doubt should be an investment, but one that is affordable. Quality and affordability are often both difficult to achieve, but thanks to modern cloud-based unified communications solutions, both are now obtainable. Every business should be looking to adopt a full service, subscription-based UC solution, one where everything is included. When we say everything, we mean it. The best UC solutions will include your phones, advanced calling features like auto attendants, unlimited calling, online faxing, video conferencing, toll-free and the latest mobile apps and tools, all for no capital expense. When you think about the value of this and what you can eliminate, for example, your fax machine costs and maintenance, modernizing and unifying your communications into one cost-effective solution is a no-brainer.

2. Disaster avoidance
When you think of disasters in business, you immediately think of revenue lost and unanticipated costs. Disasters can range from man-made interruptions to natural disasters like hurricanes and blizzards that can affect your business for days on end. With a cloud-based unified communications solution, disasters are no longer a concern. Communications can remain intact because all of your features and services are managed and accessed through a secure, online portal from any device. This means, that you can forward your calls to any number and voicemails can be retrieved from anywhere you are. Features like auto attendants, can also be used to inform customers of office closures. So, while your physical place of business may need to close, your communications with your customers will never be down.

3. Mobility
One of the greatest benefits of a cloud-based unified communications solution is the mobility and flexibility they provide. The world has become forever mobilized and so should your business. You no longer need to be chained to your place of business waiting for calls, or be worried about giving out your personal cell phone number. Cloud-based UC solutions offer the mobility to get calls on any device, through features like mobile twinning, where your business phone and mobile phone will ring simultaneously, so you never miss a call or mobile softphones, where you can make and receive calls on your mobile device using your business number. The ability to make business happen wherever you are and on whatever device you choose, is a benefit that no business should overlook.

4. Scalability
No matter what type of business you have, your hope and plans are for growth and profitability. Since the speed of growth is unknown, it is often difficult to plan ahead when making important investments, such as your business technology. Fortunately, cloud-based UC solutions allow you to scale up and down as needed. Having the reassurance that you can add and remove new employees, services and equipment instantly, gives you peace of mind and more control over your bottom line.

5. Productivity
With a cloud-based UC solution, your employees productivity level gains an instant boost. Not only can employees from any of your locations communicate on one system through 3 or 4 digit extension dialing, but they can also chat live through a secure, online customer portal. New tools like video, audio and web conferencing allows your employees to meet, collaborate and share documents from any device, anytime.

Cloud UC solutions offer countless advantages to businesses and help to ensure it is business as usual, no matter what takes place or where you or your employees physically are.

Interested in learning more about the benefits of UC solutions? We offers an award-winning, 100 percent cloud-based unified communications solutions, and we have  more than a decade of cloud experience. Click here for more information or a free quote for your business.

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Business Phone Systems Chicago

What does it all mean??!!!! Learn the Alphabet Soup!

More businesses are moving to upgrade their legacy phone systems, which in many cases have been in place for decades. Consulting firm Frost & Sullivan says the hosted IP telephony and unified communications and collaboration market has reached mass adoption, and predicts the North American market for these services will reach 41.9 million users by 2021.

Companies just starting to research phone systems are likely to face a confusing alphabet of acronyms including VoIP, PBX and UC. What do these terms mean and, more to the point, how do these technologies make a business more competitive?

Let’s cut through the noise and define a few terms to help you understand the technologies underlying the modern phone system.

VoIP  Voice over Internet Protocol enables calls to be carried over the Internet using a telephone or computer. This type of phone system can reduce costs by eliminating the need for multiple carriers. It also enables access to applications and services delivered through the Internet or private cloud connection.

PBX and IP PBX  A PBX – or “Private Branch Exchange” – is a telephone switching system within an enterprise, where users share a limited number of outside lines to make external phone calls. Calls can easily be routed internally, by dialing a three or four-digit number. A traditional hard-wired PBX separates voice and data, but an IP PBX uses VoIP to combine voice and data networks.

Cloud Phone System  Also known as “hosted” or “software as a service” (SaaS), a cloud phone system opens up a wide range of possibilities. By hosting the communications platform in the cloud, a business reduces its cost and IT expenses. Vendors take responsibility for owning, configuring and managing applications and hardware. In addition, such systems allow companies to leverage technology and telephony across many locations.

UC –Unified communications integrates voice and data with critical business process applications, such as CRM, ERP and ATS. And, of course, communication features such as video conferencing, instant messaging (IM), mobility and online collaboration can be integrated into a single easy-to-use IP PBX solution. ShoreTel became a leader in UC by integrating our IP PBX with popular applications like Microsoft Outlook to create desktop call control, quick dialing, visual voicemail, automatic conference scheduling, and phone meeting invitation wizards.

By streamlining communications and enabling better collaboration, these technologies boost productivity and reduce costs, while helping businesses create competitive advantages. No wonder so many organizations are choosing to upgrade.

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Best practices in Business Communications Business Phone Systems Chicago

The Best Problems in Business and How Cloud Phone Systems and Storage Can Help

The business world is full of opportunities and potential problems. The funny thing is, some of the problems that a growing business can face along the way might not sound like problems at all. As a business grows, it will face new challenges that it will need to overcome in order to continue to grow and thrive. Accelerating growth might sound like nothing but good news, but knowing where to turn for support when these “problems” arise is of paramount importance.

Thankfully, modern technology can help. To be more specific, cloud-based technologies are stepping up in several big ways to help businesses of all sizes overcome the challenges they face on their long road toward success. Here are some of those challenges, along with some of the ways that the cloud can help.

Moving into new offices and adding new employees is easy and cost-effective with a cloud phone system.

Expanding Into New Offices

There’s nothing more exciting than expanding a growing business into new geographical territories. Granted, that excitement is frequently tempered by a sense of anxiety. What if the new company branches don’t perform as well as the original? What if the new offices aren’t conveniently located?

Those are questions that will be answered in time. As your company expands, however, there are steps you can take along the way to ease the transition. One of the biggest challenges when expanding to a new location is the question of communication infrastructure. You’ll need to install additional phone lines in the new location to maintain inter-office communication.

Thankfully, cloud phone systems have stepped up to help ease this transition. Using an existing high-speed Internet connection, an IP phone system can easily be scaled to add new locations to your phone network. This also means that the days of expensive phone line installations are over.

Adding Employees

Along with new offices comes the addition of new employees. Any growing business needs to make sure it has the talent it requires to stay on top of the increased workload. The aforementioned cloud phone system solution can help to lessen this burden as well. An existing IP phone network can add new lines for new employees in no time at all.

The cloud can help out in other ways, too. An expanding workforce means more people will need to access the same business assets. Cloud storage can be a huge boon to employee collaboration. Whether they work in the same office or in another city, your most important documents and other digital assets can be stored in a central location for quick and easy access.

More Customers

Perhaps the best “good problem” a business can have is to see a large influx of new customers. With increased demand comes a need for increased supply, and your company’s responsibilities will grow with each new customer.

The cloud can come in handy here as well. Cloud-based phone systems are easily customized, meaning you’ll have greater control than ever before over the way incoming calls are handled. What this means is that you’ll know with a greater certainty that your ever-growing customer base will have their calls directed to the proper department. In this way, maintaining excellent customer satisfaction is easy, even as you begin to face a greater demand for your products or services.

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Business Phone Systems Chicago

6 Reasons Business Communications are Evolving from Legacy Voice to Hosted VoIP and Cloud UC

Businesses are turning to cloud-based Voice over Internet Protocol (VoIP) and unified communications (UC) solutions for myriad reasons: to control and reduce costs, manage complexity, increase productivity, and enable easier collaboration. But for many organizations, VoIP and UC implementations can be challenging to manage. Luckily, communications service providers (CSPs) can remove the complexity and alleviate the need for internal IT staff to manage and maintain the solution. According to recent IDC survey data, hosted and cloud solutions will continue to gain significant traction and significantly outpace on-site solutions.

Organizations surveyed in 2014 that had deployed VoIP:

  • 33% said they had a hosted VoIP solution.
  • An additional 29.6% indicated they planned to implement hosted VoIP in the future.

Organizations surveyed in 2014 that planned to implement UC:

  • 41.7% of current UC users said their organization had deployed a premises-based UC solution.
  • 61% planned to implement a hosted/cloud UC or UCaaS compared with 30% who planned to implement an on-site UC solution.

Here are 6 reasons why business communications are evolving naturally from legacy on-site voice systems to hosted VoIP and cloud-based UC solutions. To read the full IDC report, click here.

 

1. Shift in How Businesses Communicate

When it comes to how professionals communicate, it will always come down to voice. Voice communications will always be an essential aspect of conducting business in today’s fast-paced environment. But the way in which organizations communicate is shifting from siloed, legacy voice platforms to integrated cloud solutions.

2. BYOD Explosion

Business professionals are redefining how and where they work. The proliferation of mobile devices, fueled by BYOD and the consumerization of IT, combined with the increasingly distributed and virtual nature of workforces are key drivers of this shift.

3. Growing Comfort Level with the Cloud

The accelerating adoption of managed, hosted, and cloud-based communications solutions is being driven by organizations’ growing comfort level with cloud delivery models. Although businesses will continue to invest in on-site solutions, their growing comfort level coupled with increasing numbers of hosted and cloud-based services in the market has led to faster-than-expected adoption. As a result, the available UC delivery and deployment options now include managed, hosted, cloud-based and hybrid offerings, far beyond the traditional, premises-based offerings that dominated the market a few years ago.

4. Businesses want Cloud Benefits, Now and in the Future

Business communications are naturally evolving from legacy voice systems to cloud VoIP and UC solutions as organizations reevaluate their existing solutions and consider the benefits of moving to a cloud-based model:

  • Control and reduce costs
  • Simplify the delivery and management of communications
  • Boost productivity and efficiency
  • Facilitate migration to a converged network
  • Encourage collaboration internally and externally with customers, suppliers and partners.

In fact, some organizations are deploying cloud-based UC or unified communications as a service (UCaaS) not only because they believe their users will leverage the advanced features immediately, but also because the additional functionality will be there whenever it’s needed.

5. Demand for Mobile, Video & Social

The popularity of mobility, video and social business applications is also contributing to rising demand for cloud solutions that seamlessly integrate UC capabilities with advanced voice capabilities, mobility and collaborative apps. Businesses are considering how UC can enable new applications, help solve business process challenges, and enable users to communicate and collaborate whenever and wherever they want using any device. However, these applications and services must be easy to deploy and manage as well as intuitive and simple to use. That’s where online customer portals that centralize management of all UC services comes into play.

6. Centralized Management

Over the past few years, CSPs have paved the way for providing UCaaS by integrating unified messaging (email, voice, and fax messaging), IM, conferencing (Web, audio, and video), presence, and mobility with the underlying telephony and call management capabilities already resident on hosted VoIP platforms. An example of one such centralized portal is Broadview Networks’ innovative MyOfficeSuite®. The  MyOfficeSuite® portal enables customers to control everything within the OfficeSuite Phone® UC solution – phone, voicemail, email, HD Video and web conferencing, Android® and iPhone® apps for mobile access, online fax service, Instant Messaging and more.

To learn more, download the full IDC report.